STEWARDSHIP & ACCOUNTABILITY
Ministry finance,
with a clear record.
Sign in with your separate finance account. BSoM access does not grant finance access.
Use a ministry recovery code
A finance account administrator must issue this one-time code. It expires after 30 minutes.
Local pilot accounts are provisioned by the project administrator. No public registration.
BMI FINANCIAL MANAGEMENT
Financial records
Posted balances
Export CSVOnly posted entries affect these balances. Funds and currencies remain separate. Net debit is an accounting balance, not available spending authority.
| Fund | Account | Currency | Net debit |
|---|
Journal workflow
Prepare → Submit → Verify → Approve → Post
FUNDS RECEIVED
Record received funds
Creates a draft contribution and balanced journal. It does not affect official balances until another user verifies and a final approver posts it.
If saving fails because the connection is unavailable, this completed form stays under Offline drafts with its original date. If the app cannot be opened, use a numbered paper record.
Contribution records
A record appears here when saved. Only posted records affect balances.
LEDGER FOUNDATION
Prepare a balanced journal
This pilot supports two-entry journals. The posting engine also supports multi-line journals. Use the business-specific forms for funds received, payment requests, direct expenses and internal transfers.
Offline drafts on this device
If a connection fails while saving a supported business form, the completed form stays here with its original date and permanent request ID. Send it when online; repeated delivery cannot silently create another record.
These are device copies, not official transactions or balances. Use a private, secured device. Review them before sign-out or clearing browser storage.
PRIVATE SUPPORTING RECORDS
Attach evidence
Attach a receipt, invoice, payment proof, accountability document or other approved evidence to an existing finance record.
Files are private and permission checked. They are not stored in the offline device outbox. Maximum size 10 MB.
Evidence register
Every upload records the uploader, time, linked record, size and integrity fingerprint. Files cannot be replaced or silently deleted.
YOUR FINANCE ACCOUNT
Change password
Changing your password signs out every active session. Sign in again with the new password.
ACCOUNT ADMINISTRATION
Issue a one-time recovery code
Verify the person through an approved ministry channel before issuing a code. The code is shown once, expires after 30 minutes and must be delivered securely.
FINANCE FOUNDATION
Finance setup
Configure the ministry’s funds, chart of accounts and operating references. Records are deactivated instead of deleted so history remains traceable.
Configured records
DIRECT EXPENSE
Record an expense
Creates a balanced draft. Another person must verify and a final approver must post it.
INTERNAL TRANSFER
Transfer between accounts
A transfer moves value between ministry asset accounts. It does not create income or expenditure.
Expense records
Only posted journals affect official expense totals and account balances.
Transfer records
Transfers stay separate from income and expenditure.
ISSUE AN ADVANCE
Prepare an accountable advance
The draft debits advances receivable and credits the selected ministry account. Independent review and posting are still required.
ACCOUNTABILITY RETIREMENT
Account for a posted advance
Partial accountability is allowed. Each package records expenses plus cash returned and must pass independent verification followed by authorized retirement.
ISSUE → ACCOUNT → CLEAR
Advance register
Overdue means the due date has passed while part of the issued amount remains unexplained. Only retired accountability packages affect official balances.
EMERGENCY ASSISTANCE FUND
Prepare an assistance request
Record only the minimum care information finance needs. Normal cases pass independent verification and final approval before payment.
REQUEST → VERIFY → APPROVE → PAY → REVIEW → CLOSE
Emergency assistance register
Emergency override payment is restricted to specifically authorized users. It still requires independent post-payment review and final closure before its ledger journal is posted.
PLAN → VERIFY → APPROVE
Prepare a budget
AMOUNT · COMMITTED · SPENT · REMAINING
Budget monitoring
Committed amounts are approved unpaid requests. Spent amounts come from posted expense journals. Negative remaining amounts show an overrun.
FILTER · REVIEW · EXPORT
Finance Reporting Centre
PAYMENT WORKFLOW
Create a payment request
A request does not move money. It must be submitted, checked by a different verifier and authorized by a separate final approver before payment.
If saving fails because the connection is unavailable, this completed request stays under Offline drafts with its original date. If the app cannot be opened, use a numbered paper request.
REQUEST → VERIFY → APPROVE → PAY
Payment requests
MINISTRY SAVING GROUP
Divine Harvester
Member savings register
ACCOUNTING SETUP
Connect savings to the official accounts
Select where the money is received and the liability owed to savers. Changes are audited and affect future saving entries.
Register a saver
Register each person once. Names are kept as separate member records and are never merged automatically.
Record an amount saved
This creates an audited savings entry and balanced journal draft. The official balance changes only after independent verification, approval and posting.
Record interest received
Record the actual interest received for one saver. The system calculates the saver’s 5% figure automatically for comparison.
Set an annual savings cycle
Administration determines the year-end. Cycles cannot overlap and may not exceed 371 days.
Prepare annual withdrawal
One withdrawal per saver per completed cycle. The amount is calculated from posted savings plus posted interest.
Annual cycles
Annual withdrawals
| Name | Cycle | Savings | Interest | Total withdrawal | Status |
|---|
Saver summary
Five percent is calculated as each person’s total savings divided by 20.
| Name | Total saved | 5% of total | Interest received | Statement |
|---|
DIVINE HARVESTER MEMBER STATEMENT
Savings
| Date | Amount | Reference | Status |
|---|
Interest received
| Date | Amount | Reference | Notes |
|---|
Savings records
The person total is calculated from every saved amount recorded for that saver.
| Name | Amount saved | Date | Person total | Accounting status |
|---|
Interest received records
| Name | Interest received | Date | Person interest total | Accounting status |
|---|
Registered savers
Access and controls
Technical administration alone gives no finance access. Permissions may be limited to a fund. The initiator, verifier and final approver/payer must be separate people.
Your assigned permissions
Offline and manual fallback
If technology is unavailable, keep numbered paper records with the original event date and evidence. Reconcile them into drafts later. Approval and official posting require the central server.
FINANCIAL PERIODS
Close and reopen accounting periods
Closing blocks posting for the selected dates. Reopening requires separate authority and permanently records the reason.
Remaining launch work
Private evidence, controlled recovery, offline reconciliation and recovery tooling are implemented. MFA, configurable limits, production hosting and a real restore rehearsal remain launch work.